Q: How long is each panel?
A: Panels are 90 minutes. Moderators should assemble their panel at the venue 15 minutes prior to start time.
Q: What is the role of the moderator?
A: A moderator sets the tone for the session by making brief remarks, introducing themselves and their panelists to the audience. The moderator also plays a crucial role in the time-management of each session.
Q: How much time does a moderator have to present their opening remarks?
A: Typically, to set the stage so to speak – we suggest that a moderator take no more than 2-3 minutes to summarize and provide remarks at the outset of the session. Moderators should introduce their panelists by name and affiliation only, and refer audience to the program for bios.
Q: How much time do panelists have to present their papers?
A: Again, this depends largely upon on how many panelists will be presenting. As a general rule, each presenter has no more than 10-12 minutes to deliver their paper.
Q: Will presenters and moderators be provided with onsite media/AV assistance?
A: Yes! All session rooms are equipped with projection screens accompanying audio systems, laptops, microphones, and WIFI. We strongly suggest that prior to the start of your session you arrive at least 15 minutes early so that you can discuss your needs with the technician.
Q: What other best practices are suggested for moderators to ensure the success of their sessions?
A: Encourage presenters to time the duration of their presentations prior to the panel in order to ensure that it does not go over the 10-12 minutes that they have been allotted.
Q: How much time is allotted for the Q&A portion of the panel?
A: Again, this depends upon on how many panelists have been included in the session. While having a Q&A session isn’t required, depending upon time, we suggest taking no more than 2-4 questions. If you are pressed for time, another option is to encourage attendees to individually pose questions to panelists during downtime between sessions.
Q: How far apart are the panel locations?
A: No venue is more than a seven-minute walk from any other venue.